HDR Expenditure Application

HDR candidates can use this form when they wish to draw down on funds that have been allocated to them.

Before commencing the form:

Please be mindful of any deadlines to use the funds you have received. If funds are not spent within the required timeframe, you will not be able to use them.
Do not use this web form if you require a reimbursement for something you have already purchased. You should email able_operations@adelaide.edu.au instead. Please note: Not all things can be reimbursed. Flights cannot be reimbursed.
If you are travelling, The ABLE Operations team will liaise directly with you to assist in any required travel arrangements in accordance with the University’s Travel and Entertainment Policy and Procedures. You must first complete the Notification to Travel Form, obtain necessary signatures (e.g. from your supervisor) and then upload it to this webform.

Personal details

Title (e.g. Ms, Mrs, Miss, Mr, Dr etc)

Full name

ID number

University email address

Mobile number

School

Department

Expenditure details

Please select the reason for using your HDR funding allocation

Travel

Conference registration

Data collection

Other

Travel

The ABLE Operations team will liaise directly with you to assist in any required travel arrangements in accordance with the University’s Travel and Entertainment Policy and Procedures.

Please provide your postcode (this is required for travel booking purposes)

Please attach the signed Notification to Travel Form

One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Conference registration

The ABLE Operations Team will contact you directly to arrange registration and payment towards the conference. This may require us to sit with you to pay via Corporate Card on the spot.

Please list a couple of date and time options for us to sit with you in the next week or two (in the event the conference registration requires us to input our Corporate Credit Card details)

Please attach evidence of your conference invitation (if applicable)

One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Data collection

Please attach a copy of your data collection quote or a tax invoice for payment

One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Other

Please outline the reason for your intended expenditure

Evidence of HDR allocation

Please attach evidence of your approval to use these funds towards your intended activity (e.g. email of approval from HDR Director / Associate Head of Research / Head of School etc)

One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Declaration

I understand the ABLE Operations team will only initiate bookings/payments upon receipt of sufficient support evidence that I have been approved to use funds towards my intended purpose. Where support evidence is insufficient, or does not align with university policies and procedures, the ABLE operations team will make contact for further information.

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